Description

College of Administration and Finance Sciences
Form No 4- Internship Report Cover Page
Student`s name:
Student`s ID #:
Training Organization:
Trainee Department:
Field Instructor Name:
Field Instructor Signature:
Course Title:
CRN:
Internship Start Date:
Internship End Date:
Academic Year/Semester:
For Instructor’s Use only
Instructor’s Name:
Total Training Hours /280
Students’ Grade: Marks Obtained /30
Level of Marks: High/Middle/Low
College of Administration and Finance Sciences
Academic Report Guideline(Co-op)
(please do not include this text in the final report, just follow its guidelines and
use the cover page above)
The report should be submitted within two weeks after you finish your Co-op training Program.
In addition, the report should be approximately 3000 – 4000, single –spaced and consider taking the
following format
General instructions for writing the final report:
The report must be written in English language.
The word limit is 3000-4000.
If the report word count is not within the required word limit, marks will be deducted.
The font size is 12, Times New Roman, justified, 1.5 space.
Main headings use font size of 16 and bold.
Add page numbers in the middle bottom of the page.
Plagiarism or copying from other sources will result in ZERO marks.
This report must be submitted on Blackboard (WORD format only) via the allocated folder.
Your work should be clearly and completely presented; marks may be reduced for poor presentation. This
includes filling your information on the cover page.
Assignment will be evaluated through BB Safe Assign tool. Late submission will result in ZERO marks
being awarded.
First Page
The first page should display the student’s full name, internship start and finish dates, working hours per
week, company/institution name, and the cover page.
The field instructor should sign on the first page.
A Brief Executive Summary of the Internship
A one-page summary of the company/institution and a short account of the major activities carried out
during the internship period.
Acknowledgment
To allow the student to express her/his thankful and gratitude to individuals (such as: field instructor,
academic supervisor, colleagues…etc.) who help them in carrying out and completing her/his training
journey. This part will aid the students to learn basic elements of academic writing. To express their
appreciation in a concise and professional manner.
Table of Contents
Contents of the report with page numbers, list of tables, and list of figures.
Introduction
A brief of the report. The Aim of the report.
College of Administration and Finance Sciences
Chapter 1: Description of the company
This section should answer the following questions:
What is the full title of the company/institution?
Give a brief history of the company, full mailing address and relevant weblinks
What is the type of ownership of the company/institution?
State the main shareholders and their shares.
What is the sector that the company/institution operates in?
Specify the products and services produced and offered to its customers/clients.
Who are regarded as the customers/clients of your internship company (consider the end users, retailers,
other manufacturers, employees,etc.)?
Provide an organization chart of the company, along with information on the number of employees.
Provide a list of functions performed by different departments/divisions in the internship organization.
Provide an overview off the production system or service procedure (what are the resources, inputs,
outcomes, andconstraints?)
Provide a process chart of a major product and/or service.
The following questions can be classified as your major fit (Finance, Accounting, Ecommerce and
Management).
• What kind accounting/finance/IT//quality/marketing standards and principles are used in the
organization?
• Discuss telecommunication technologies (Database, Instant Messenger, Networking, Ecommerce tools)
used in the company.
• Describe the quality planning and control activities in the internship organization.
• Describe the quality control activities throughout the life cycle of the product/service groups
• What kind of financial analysis and decision-making methods are used by corporate treasurers and
financial managers in the internship organization?
• What types of marketing, selling, and human resources analysis are performed (cost system, evaluation
of consumers, needs, product strategy, distribution strategy, promotional strategy)?
Chapter 2: Internship activities
This is the main body of your report. During the internship period, the focus of the training may on the
following types of analysis and questions. You do not have to answer all the questions in the list: •
Describe your working conditions and functions, such as: Who is your supervisor (include his/her name
and his/her position); other team members or co-workers and what their functions are to complement
yours.
• Provide a detailed description about the department(s) that the trainee did her/his training with them.
Adding all sub-divisions for this department(s) if it is available. Student can add to this description a
supported chart.
• Detailed descriptions about all tasks and activities that the trainee did them during her/his training
period.
• Gained skills and how they added value to your work
• Other tasks that are not related to the trainee’s major that done by her/him at the company should be
included in this chapter as well.
• What types of incentives did you get as a trainee to be more proactive and productive?
College of Administration and Finance Sciences
• Describe what kind of working documents and analysis you did there and what experiences you have
gained throughout yourtraining. Provide examples of your work.
• A comparison between theory (things you have learned in the classroom) and practice (things you did or
observed at the company) must be made and highlighted. In this section the student can add a supported
table includes which academic course (s) (course title and code) helped to perform training tasks. For
example, two columns; the first one shows the course name and second column shows the tasks
performed and related to this course.
• Show some work samples that you have encountered/conducted at the company through graphs,
pictures, data, drawings, or design calculations and include them in your report.
• Lessons learnt (what the overall benefits gained from the training program)
Chapter 3: Recommendations
• Advantageous that helped the student in completing the training program.
• Disadvantageous and challenges that faced the student and how he/she did overcome them.
• Recommendations to improve training program in the college.
• Recommendation for the training company. Conclusion Sum up and summary of the training
experience. Reference If it is needed Appendix (option) This will help the instructor to have a background
about the trainee and his/her previous experiences. Also, it helps the students in writing their CVs for
future job application especially for fresh graduates who do not have previous practical experiences.
• Basic information (name, city, contact details…etc.).
• Job objectives.
• Academic qualifications.
• Practical experiences.
• Skills this will help the instructor to have a background about the trainee and his/her previous
experiences
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫ السعودية اإللكترونية‬0‫الجامعة‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
PERIODIC REPORT No: 1
Internship Student Report | Month ….
Start Date: __/___/2022_
End Date: ___/___/__2022_
Student’s Name: Abdulaziz Bakhashwain
Training Organization: Ahmed Mohammed Saleh
Baeshen
Trainee Supervisor Name: Abrar Qulaise
Student’s ID Number: S180189189
Trainee Department: Hr & Admin
Faculty Member:
Course: MGT430
CRN: 23508
Academic Year/Semester: 2021 / 2nd semester
(Instructions)
 This report must be submitted on Blackboard (WORD format only) via the allocated folder.
 Email submission will not be accepted.
 Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
 Assignment will be evaluated through BB Safe Assign tool.
 Late submission will result in ZERO marks being awarded.
 This work should be your own, copying from students or other resources will result in ZERO
marks.
 Use Times New Roman font 12 for all your answers.
1
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫ السعودية اإللكترونية‬0‫الجامعة‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
(Report Components)
Task(s)
New skill(s)
What are the activities and tasks given to you during this
month?
Making attendance- Bring rates in hotels around our country
for our employees – print the telecom bill for employees-send
emails to our agent to print business cards
What skills did you learn through the month?
How the company do attendance and the way they do – how I
send official emails and communicate with others on email
How many meetings did you attend?
Meeting(s)
Two meetings
What are the difficulties you had this month?
Some mistakes in the bigging but, getting easily with practice
Difficulty/ Challenge(s)
How did you overcome these difficulties?
By asking the other employees and asking their help to
teach me
What did you learn from completing the tasks
I learned every process to everything I did and the way to do
it and the details
Learning
What did you want to learn more?
I want to learn screening and make the payment in the system
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
2
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
3
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫ السعودية اإللكترونية‬0‫الجامعة‬
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
PERIODIC REPORT No: 2
Internship Student Report | Month ….
Start Date: __/___/2022_
End Date: ___/___/__2022_
Student’s Name: Abdulaziz Bakhashwain
Training Organization: Ahmed Saleh Ahmed
Baeshen
Trainee Supervisor Name: Abrar Alqulaissi
Course: MGT430
Student’s ID Number: S180189189
Trainee Department: Hr
Faculty Member: Sager Al_Harthi
CRN: 23508
Academic Year/Semester: 2021 / 2nd semester
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
1
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
(Report Components)
Task(s)
New skill(s)
What are the activities and tasks given to you during this
month?
Making the payments for the employees who’s transferred
from brunch to another in different city – Doing the expenses
on Oracle system for the employees from grade ( 1 ) to ( 4 )
What skills did you learn through the month?
I learned to do the expenses on Oracle
Oracle system and enter each receipt on the system then print
it and give it to the finance, so they will pay him as his
receipt
How many meetings did you attend?
Meeting(s)
One
What are the difficulties you had this month?
The Oracle system was bit difficult in the beginning , but
after two times it’s getting easier for me
Difficulty/ Challenge(s)
How did you overcome these difficulties?
By practicing and asking everyone
What did you learn from completing the tasks
I learned that big companies doing everything on a system
and have a policy they follow on everything
Learning
What did you want to learn more?
I want to learn the purchase request ( Pr ) and purchase order
( Po ) on the Oracle system , so that’s mean I will know
everything about the system.
*Note:
1. This report is a summary of the training activities performed.
2
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬
2. You may attach additional pages if needed. And student can attach any extra note to this form.
3
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
PERIODIC REPORT No: 3
Internship Student Report | Month ….
Start Date: __/___/2022_
End Date: ___/___/__2022_
Student’s Name: Abdulaziz Bakhashwain
Training Organization: Ahmed Mohammed Saleh
Baeshen
Trainee Supervisor Name: Abraham Alqulaissi
Course: MGT430
Student’s ID Number: S180189189
Trainee Department: Hr , Administration
Faculty Member: Saqer Alharthi
CRN: 23508
Academic Year/Semester: 2021 / 2nd semester
(Instructions)
➢ This report must be submitted on Blackboard (WORD format only) via the allocated folder.
➢ Email submission will not be accepted.
➢ Your work should be clearly and completely presented; marks may be reduced for poor
presentation. This includes filling your information on the cover page.
➢ Assignment will be evaluated through BB Safe Assign tool.
➢ Late submission will result in ZERO marks being awarded.
➢ This work should be your own, copying from students or other resources will result in ZERO
marks.
➢ Use Times New Roman font 12 for all your answers.
1
‫المملكة العربية السعودية‬
‫وزارة التعليم‬
‫الجامعة السعودية اإللكترونية‬
Kingdom of Saudi Arabia
Ministry of Education
Saudi Electronic University
(Report Components)
What are the activities and tasks given to you during this
month?
Task(s)
Purchase order- Purchase request
What skills did you learn through the month?
New skill(s)
How I do the po and pr the steps from the beginning
How many meetings did you attend?
Meeting(s)
One
What are the difficulties you had this month?
Learning the po and pr
Difficulty/ Challenge(s)
How did you overcome these difficulties?
By practicing many times
What did you learn from completing the tasks
What is the steps for the po and pr and how I do it
Learning
What did you want to learn more?
For now nothing but maybe in the future I want to learn
something new.
*Note:
1. This report is a summary of the training activities performed.
2. You may attach additional pages if needed. And student can attach any extra note to this form.
2
Training Report, 2020
Ahlam Fahad Alshabrami
Prince Sultan Military Medical City
Start date: 19/1/2020
40 hours per week
Dr. Zahra Ghali
Saudi Electronic University
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Training Report, 2020
INTERNSHIP SUMMARY
This report is based on my internship at (Prince Sultan Military Medical
City) for my bachelor’s degree at Saudi Electronic University for the year of
2019,2020.
As a trainee in this huge medical organization, I had my internship
for (15) weeks. I have learned many things that refine my administrational
skills. I was trained at Family and Community medicine department as a
Personal Assistant to the director of the department. As a personal assistant,
my duties were handling incoming and outgoing calls and responding
immediately to them. Also, responsible of writing the department letters
including the urgent ones as long as the secret letters along with the memos
and all kind of correspondences. Moreover, I was the one who is
accountable for conducting meetings ( sending invitation letters throw the
email, confirming the attendance a day before the meeting, writing the
meeting’s minutes, and lastly, distributing the meeting’s minutes to all the
attendance).another thing, I was the one who welcome the department’s
visitors who want to meet the director personally and then taking their
information (their names, job title, contacting info, their subject) and
coordinate with the director.
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Training Report, 2020
Table of Contents
Company Description………………………………………………………………3
A Word by The Director of Prince Sultan Military Medical City……………..4
Mission and Vision……………………………………………………………………6
About Us……………………………………………………………………………….6
Contact Info…………………………………………………………………………..6
Our History…………………………………………………………………………….7
PSMMC Values………………………………………………………………………9
The Strategic Objectives of Prince Sultan Military Medical City………….10
Family and Community Medicine Department……………………………..11
Scope of Services………………………………………………………….………12
Family and Community Department Health Care Centers………………14
Learning Skills During Internship…………………………………………………16
FCM Organization Chart…………………………………………………………18
Main Office Organization Chart ………………………………………………19
Duties and Responsibilities of Each Member of FCM Main Office………20
Pictures of FCM Main Offices……………………………………………………22
Comparison Between Education and Real World…………………………24
Work Samples………………………………………………………………………25
Conclusion…………………………………………………………………………31
References…………………………………………………………………………32
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Training Report, 2020
Company Description
Prince Sultan Military Medical City
Prince Sultan Military Medical City (PSMMC) formerly known as
Riyadh Military Hospital is located in Riyadh City, the capital of Saudi
Arabia, considered as one of the most advanced center in the Middle East.
It is located in the heart of Riyadh, at a distance of approximately 20
Kilometers from the city center and easily accessible to the general
population. It is the flagship of the PSMMC Program (Formerly known as RMH
program). PSMMC is the Medical Services Department (MSD) of the Ministry
of Defense and Aviation (MODA).
Prince Sultan Military Medical City was officially established on
December 1978 with only 385 beds as a first phase. Since then it has grown
tremendously. It now includes the main hospital, the southwest corner and
the new southwest corner extension with a capacity of about 1200 beds.
Additional facilities are being built on a regular basis to accommodate the
growing population and their needs and to further enhance the quality of
patient care.
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Training Report, 2020
A Word by the Director of Prince Sultan Military Medical
City
Prince Sultan Military Medical City is one of the largest military
medical cities in the Kingdom of Saudi Arabia. It includes all medical
specialties and subspecialties and has become a center of excellence and
reference for all Armed Forces Medical Services Hospitals on many medical
and research matters. It has also had a leading record in many medical
achievements. Thanks to Allah, the unlimited support from the leaders of
this country and the efforts exerted by PSMMC trained medical staff, several
rare and complicated surgeries were performed in PSMMC. These ranged
from adult liver transplantation, pediatric liver transplantation from living
donors, open heart operations to bone marrow transplantation and other
rare operations, some of which were performed for the first time at the level
of the Middle East.
Prince Sultan Military Medical City has achieved quantum and
quality leaps in procuring the latest medical equipment thanks to Allah and
the strong support it has been receiving from the leaders of the nation
headed by HRH Prince Mohammad bin Salman bin Abdul Aziz, Crown
Prince, First Deputy Premier Minister and Minister of Defense who has spared
no effort in supporting this leading medical facility in order for it to be in the
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Training Report, 2020
ranks of international military medical institutions in different fields and to
realize an advanced level of efficiency and capability to fulfill its leading
role at times of peace and war.
My colleagues and I in Prince Sultan Military Medical City have the
honor to provide everything that help serve patients in this blessed country.
We also hope that this electronic front will make it easy for visitors and users
alike to best benefit from the services provided by Prince Sultan Military
Medical City.
General Executive Director of Prince Sultan Military Medical City
Maj. Gen, Dr. Saud bin Othman Alshlash
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Training Report, 2020
Mission and Vision
Prince Sultan Military Medical City is inspired to be the premier
hospital in providing the highest standards of healthcare services for its
patients, to be the benchmarked hospital in the kingdom, and to achieve
Excellency in all specialties in the Middle East.
About Us
1st Stage in 1978 King Khalid bin Abdulaziz opened the main hospital
in Riyadh with a capacity of 385 beds. 2nd Stage : end of 1979, Al Kharj
Military Industries Corporation Hospital was commissioned with 60 beds. At
the end of 1983, King Abdulaziz Military Academy was commissioned with
34 beds. Ever since, the program is growing consecutively.
Contact Info:
–
Prince Sultan Military Medical City
–
P.BOX. 7897 Riyadh 11159
–
Kingdom of Saudi Arabia
–
Telephone +966 11 4777714
–
Fax: +966 11 4762650
–
Info@psmmc.med.sa
–
www.psmmc.med.sa
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Training Report, 2020
Our History
1st Stage in 1978
King Khalid bin Abdulaziz opened the main hospital in Riyadh with a
capacity of 385 beds.
2nd Stage : end of 1979
Al Kharj Military Industries Corporation Hospital was commissioned with 60
beds.
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Training Report, 2020
At the end of 1983
King Abdulaziz Military Academy was commissioned with 34 beds.
Ever since, the Program is growing consecutively. Below points on the
hospitals’ progress are to mention a few:
•
Additional Building Facilities.
•
As much as 20 dispensaries in the whole of Riyadh Metropolitan Area
in which 3 dispensaries belong to MSD.
•
Capacity of 1,192 Beds which includes A&E, Delivery, NICU & Theater
+ 48 Dialysis Chairs.
•
Support for Prince Sultan Cardiac Centre (PSCC) with a capacity of
158 Beds.
•
Total staff of about 7,179
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Training Report, 2020
PSMMC Values
P Patient First: The patient should be the center of our health,
educational and research services.
P Professionalism:
Our
dealings
and
communications
are
in
accordance with the highest ethical standards.
P Respect: To establish the foundations of respect between workers,
patients and their families.
P Teamwork: To work together as one team.
P Innovation: To foster continuous development based on scientific
evidence.
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Training Report, 2020
The strategic objectives of Prince Sultan Military
Medical City
P Improving the quality of health care to reach the approved national
and international standards.
P Increase the city’s capacity (beds, clinics, ambulances and
emergency services, support services).
P Raising the efficiency of the city’s readiness to respond to
emergencies, disasters and epidemics.
P Optimal use of available resources.
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Family and Community Medicine Department
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Family and community medicine department mission is to deliver
accessible continuous comprehensive effective and compassionate
Family centered care for military employees and their dependence.
Practicing evidence based care, enhancing health promotion, embracing
social and cultural needs, valuing scholarly activities, enriching working and
learning environment, supporting teamwork and striving continually to
improve our services.
Family and community medicine centers strive to be a national
model at the level of Kingdom and Arabian gulf region in providing primary,
and home health care services which is comprehensive continuous and
based on quality improvement, patient safety and evidence health
practice.
Scope Of Services
We provide a continuous, comprehensive range of professional
primary, preventive, and home healthcare services for eligible patients and
the entire families, We also offer diagnostic services within the scope of
Primary healthcare
Family and community medicine department is responsible for
(35)clinics in the city of Riyadh. These clinics help patients to have the
appropriate heath care they need.
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Primary healthcare:
1. Family Medicine General Clinics
2. Chronic diseases clinic
3. Antenatal care clinic
4. Well woman clinic
5. Well baby clinic
6. General pediatric clinic
7. General dermatology clinic
8. General ophthalmology clinic
9. Child mental health clinic
10. Smoking Cessation clinic
11. Virtual clinic
12. ENT clinic
13. Treatment/Specimen Collection Services
14. Health Education Services
15. Dietetics Services
16. Nephrology clinic
17. Laboratory Services
18. Radiology Services
19. Nursing services
Home healthcare:
1. Nursing Care
2. Medical Care
3. Respiratory Care
4. Physical Therapy
5. Social Services
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6. Dietetic Services
7. Respiratory Care
8. Health Education
9. Clinical Pharmacist
10. Pharmacy
11. Preventative care services
Preventative medicine:
1. Occupational health services
2. Epidemiological health services
3. School health services
4. Communicable disease services
5. Environmental health services
Family and community department has (18) health care centers:
1. AL WAZARAT Health Center
2. AL MUROOJ Center
3. AL MANAR Center
4. AL OREJA Center
5. AL NADEEM Center
6. Senior Officer’s Clinic
7. Officer’s Center
8. South Riyadh Center
9. Satellite Clinic
10. Staff Health Clinic
11. Air Base Center
12. Naval Base Center
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13. NCO Center
14. VIP Clinic
15. Preventive Medicine
16. Home Health Care
17. AZIZIA PALACE Center
18. Royal Guard Center
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I was trained at the main administration office that is accountable of
all of these clinics and centers under the director of family and community
medicine department, Dr. Abdulaziz.
My main tasks were:
1. Writing the department letters, memos, reports in Arabic.
2. Answering phone calls and direct calls and take messages.
3. Responsible for arranging the director weekly appointments
and schedule.
4. Record and type the meeting minutes.
5. Follow up some correspondence that needs to be followed.
Throw my training in such an Important department like this one, I
have gained many good skills that will benefit me in the future.
The most skills I have learned in this period is Teamwork. I was able to
work with my boss, my supervisor, and my co-workers efficiently and in
harmony. We were three girls at the office, one is responsible of the recontracting for doctors and medical stuff under our department. The other
girl was responsible of the doctors’ medical profile. We were covering each
other when we have one absent or during the break time. We have also
schedule our leaves so the work will flow as usual. All three of us agreed that
we help each other whenever anyone of us needed help.
Also, I have learned problem solving technique. As we have
experienced the virus (COVID 19), we had to solve this problem and figure
a solution that will not harm any employee or patient under our
department. we have come up with an idea that all the receiving
correspondence should be online throw the email. All the director meetings
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are transferred to be throw the internet. Regarding the patients, we
canceled all the unnecessary appointments and to make sure that our
patients are in good condition, we make a plan that each day some
doctors have to contact the patient and have their appointment virtually.
We have also offer a delivery for the medicine for each patient.
Furthermore, I was able to learn time management skill as I was
working and studying at the same time. I had to meet the deadlines for all
my responsibilities at work as long as my college assignments. I learned to
priorities my duties and made a schedule so I won’t miss any.
My Office
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Family and Community Medicine Department
Organization Chart
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Internship activities
Family and Community Medicine Department
(Main Office) Organization Chart
Director of Family and
Comunity Medicine
Dr. Abdulaziz
Deputy Director Of
Family And Comunity
Medicine
Assistant Director For
Medical Affairs Family
And Comunity
Dr. A
Financial
Coordinator
Dr. T
Office Manager
F
Personal
Assistant
Ahlam
HR Coordinator
Z
Medical Secretary
M
A
Doctors’
Coordinator
Mh
Export, Import
Documents
As
Fh
Filing Documents
Ak
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Each one of us have different role and job responsibilities but we all
complete each other. Dr. Abdulaziz, the director, is the one who made the
decision and represent the family and community department.
Dr. A, the deputy, is responsible of the MSD doctors and he is covering
the director when he has a clinic.
The assistant director for medical affairs, Dr. T, is accountable for all
the medical stuff regarding the doctors, the nurses, their work locations
around different FCM centers.
Under these three doctors I the office manager, Mr. Z, he receive all
the correspondence that comes to the department and then distribute
each one to each doctor. He is also the one who send the correspondence
to the different departments. Furthermore, his office is the first office beside
the door of the department, so one of his duties is welcoming the
department’s visitors and guests. Finally, when we have an annual leave,
sick leave, any other excuse that prevent any one of us to come to work,
we inform him first and then he inform the boss.
Then come the HR coordinator, Miss A, she is responsible of
supervising the recruitment application of FCM medical and non-medical
employees. She also coordinate their interview with the director.
F’s tasks, the financial coordinator, are issuing monthly financial
reports to the director. Also, oversees the control of resources and
expenses, cooperation and coordination with the department record
financial statements.
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Under those employees, the personal assistant, ME, Ahlam. My daily
work is to make sure that all the director appointments and letters are done.
The first thing I do when I reach my office is to check the director agenda.
If he has any appointment or meeting I can inform him. Then, I check my
email and respond to all the letters that are send to me by the office
manager. After that, I check the following file, which has the
correspondences that need to take an action from another party.
M, the medical secretary, which has all the re-contracting
documents for our doctors. And she also responsible of extending the
contracts for overage doctors.
Doctors’ coordinator, Mh, has three main things to do. First the clinical
privilege. She has to upload it to the medical profile system. Second, she is
responsible of requesting a work mobile for the doctors form the medical
affairs department. And lastly, she does the declaration forms and also
upload them to the medical profile.
Then, there are two employee who is responsible of sending all the
department correspondences and also receiving them. AS is responsible of
saving all the letters and memos and mails that we receive in our
department. He has an excel sheet with the numbers of each
correspondences to make the search easier. Same thing with Fh, who is
responsible of the sending letters, memos and save them electronically.
Finally, there is AK, who is accountable of filing the hard copy of each
letters and memos and mail whether we send it or receive it.
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Some pictures of my our offices
at Family and Community Medicine Department
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A comparison between what I have learned throw my journey at the
college of Business administration and what I have encounter at my training
for almost three months and a half is that when you are in the real world
you will face some difficulties regarding dealing with different personalities
and your emotions will sometimes control your actions. Another thing, is
implementing what you have study at the college during the training is
more fun as you are in the middle of the situation whatever it is, you make
the decision which made me feel that I am an important member of this
society. Also, sometime, you will face a problem or a situation where you
did not study it before and this is the first time to deal with such a situations
like this, so here if you are a good business leader and have the ability to
solve the problem you will get throw it. Because here, you are focusing on
making things done and acting according to what is available to you at
that particular time, not like college which you are concentrating on
having good marks only.
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some of my work samples
• The director o